Grant and Contract Proposal Preparation Fact Sheet

School of Aquatic & Fishery Sciences

1. Indirect Cost Rates (officially "Facilities and Administrative Costs")


  7/1/10 - 6/30/12     7/1/12 - 6/30/14    
On-campus 54.00% MTDC* 54.50% MTDC*
Off-campus 26.00% MDTC* 26.00% MDTC*

*Modified total direct costs

These rates should continue to be used after 6/30/14 until a new agreement is negotiated.

Reminder: Certain costs are exempt from indirect costs (i.e., equipment, graduate operating fees, portions of subcontracts, daily use charges for University research vessels). Equipment Thresholds for indirect cost exemption (effective July 1, 1996).

(Be sure to budget as supplies any items costing less than the per-unit cost described above.)

Please reference GIM 13, Attachment A, for full definition of MTDC.

2. General Budget Categories

01  Salaries and Wages (faculty and staff)
02  Personal Service Contracts and other Purchased Services (this category is rarely used; includes areas such as royalties, financial services, information or technical research services, marketing, employee training, or miscellaneous professional services, etc.)
03  Other Contractual Services (includes long distance, fuel, advertising, freight and express, licenses and permits, registration and conference fees, copying, vessel usage charge, campus services, postage, outside services, subcontracts, meals and light refreshments, software site licenses, etc.)
04  Travel (private auto mileage, motor pool or outside car rental, domestic or foreign travel, etc.)
05  Supplies and Materials (awards, books, chemicals and products, non-capitalized equipment under $2,000 such as computers, computer software, office supplies, etc.)
06  Equipment (computing equipment $2,000 or more, library materials, other equipment, etc.)
07  Retirement and Benefits
08  Student Aid and other Grants and Subsidies (scholarships, stipends, prizes and awards, tuition, etc.)

A complete listing of categories and descriptions is available online.

3. Subcontracts

http://www.washington.edu/research/guide/subcontract.html

4. Projecting Salary Increases

Currently, no salary increases are scheduled. In the case of classified employees, mandatory step increases should be budgeted if the employee has not reached the top of the range. See payroll coordinator for that information.

5. Student Salaries (effective July 1, 2011-June 30, 2012)

All SAFS graduate students are Tier 1

Project 2.5% increase annually beyond June 30, 2012 (unless sponsor allows less).

SAFS approved salary for SAFS students:

Student Salary
MS (RA/TA): $1,664/month = $4,992/quarter
PhD I (RA/TA I): $1,781/month = $5,343/quarter
PhD II (RA/TA II): $1,894/month = $5,682/quarter

Note: Non-SAFS graduate students are paid at a rate determined by their department. Be sure to check current rate.

The Graduate School website has more details.

6. Operating (tuition) and Technology Fee Waivers:

All students: $3,897/quarter (through spring quarter, $11,691).

Summer fee: $1,200 approx. (2 credits).

Of Interest: students are responsible for a fee—$286—(through spring quarter, $858) as part of the tuition cost. PIs have the option of including that amount in requested Operating Fee support. Inclusive amount would be $3,600 ap/quarter.

Suggestion: Project 11% increase annually (effective every Fall)

Remember: These fees are excluded from indirect costs.

When including the operating portion of tuition for graduate student research assistants in your proposal budget, the correct terminology to use is "graduate operating fee's except for NSF proposals, where "graduate student tuition" should be used. For more details on tuition and projections, visit Planning & Budgeting's website.

7. Employee Benefit Rates (effective 7/1/11)

GIM 3: http://www.washington.edu/research/osp/gim/gim3.html


Classification Percent   Classification Percent
Faculty (01-10) 27.20% Classified Staff (01-60) 33.40%
Auxiliary Teaching (01-20) 32.40% Professional Staff (01-70) 33.60%
Grad Appointments (01-30, 01-40) 16.10% Hourly (01-80) 14.90%

Of interest: Pre-doc RA I and II are included in the Grad Appointments category with the 01-40 code, 16.10% benefit rate.

Note: SAFS Post-Docs use faculty benefit rate of 27.20%. Also note that Post-Doc and Pre-Doc trainees are funded through training grants awarded from the National Institute of Health (NIH), the Health Resources and Services Administration (HRSA), and the Office of Education (ED). SAFS usually does not receive awards from these agencies.

8. Principal Investigators

A person holding any one of the following titles is eligible to serve as a P.I.:

Professor  Associate Professor  Assistant Professor
Research Professor  Research Associate Professor  Research Assistant Professor
Emeritus    

9. Institutional Numbers (DUNS, IRS, Congressional District, Authorized official, etc.) and Codes

Certain University of Washington numbers or codes are required on proposals or for grants.gov. You can find this information at the following site: http://www.washington.edu/research/osp/facts.html

10. University of Washington Rate Agreement

Sponsors occasionally ask for the official university rate agreement. It is located at:

http://www.washington.edu/research/maa/fa/fa_agreement.pdf

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